The WorkMeter philosophy encourages a culture of continuous improvement and shared responsibility across the organisation. We believe strongly that data measurement and continuous improvement are much more than another business process. They create a company culture and provide a model that any successful business should follow. We truly believe that WorkMeter will help you effectively establish a programme of continuous improvement across your company. We recommend that people at all levels get involved in this effort in order to extend your programme’s positive results.
WorkMeter will help your company in so many ways. By simply installing and implementing it across your company you are initiating the development of a culture of shared responsibility that will translate to increased work productivity in a very short period of time.
The diagnostic phase uncovers a wealth of information about your company’s productivity. Below are just some of the diagnostic tools that can be used to uncover productivity insights with WorkMeter metrics:
- Total activity time diagnostics
- Productive activity time diagnostics
- Dispersion/ interruption diagnostics
- Device usage analysis
- Application usage analysis
- Analysis of time dedicated to key activities
- Comparative dynamics within a department
- Workplace attendance analysis
- Diagnostics on misuse of e-mail, meetings and other activities
- Analysis of optimal profiles
- Analysis of cost and level of project commitment
- Correlation between commitment and results
Once you have obtained and analysed the information WorkMeter uncovers, you will undoubtedly be able to identify a range of improvement areas and can begin to define indicators and improve productivity.
The following are some examples of what WorkMeter will do for your company in terms of increased productivity, improved time management y reduced cost:
- Increase productive time
- Minimize interruption
- Reduce e-mail usage
- Cut down on meetings
- Increase focus on productive activity
- Implement teleworking programmes
- Allow greater workplace flexibility
In order for companies to get the most out of WorkMeter productivity software, it's important that the definition of productive and non-productive activities and applications be left in the hands of individual departments who know what their people need to be spending time on. It's also essential that employees develop individual responsibility for their productivity and use of time.
WorkMeter does not itself produce change. Your teams bring about change, with the help of WorkMeter. The changes WorkMeter helps companies achieve are more far-reaching and permanent when built into a larger context of individual responsibility, as opposed to when coercively applied. It is therefore essential that improvement initiatives and targets be transparent across the organisation.
WorkMeter is most effective when used in conjunction with the following practices:
- Team leaders must define which tasks and applications are considered productive (rather than letting them be defined by IT teams or applying a general rule for the company)
- Team leaders must also define data and indicators
- Improvement plans must be shared with all employees. Objectives and indicators of continuous incremental improvements must be clearly defined
- IT and Human Resources must be involved in improvement programmes
- It is essential that someone be appointed to monitor continuous improvement as a measure of defined KPIs
- Management should incorporate WorkMeter metrics in decision making
- Clear and continuous communication about improvement measures must exist al all levels
- Corporate policy can be used to help support improvement measures. For example, it can be emphasised that meetings and time spent on e-mail be reduced as much as possible and that work-life balance is important
To learn more about how WorkMeter can help your company establish a programme of continuous improvement please see our start-up guide or request that one of our productivity experts give you a product demo.